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Rostering: Travel Time and Mileage
Rostering: Travel Time and Mileage

Track and reimburse travel time and mileage between visits.

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Written by Owen
Updated this week

Travel Time and Mileage for Rostering Customers

Overview

Travel time and mileage allows you to set reimbursement rates and report on expenses at an individual visit level, with weekly and monthly reporting coming soon!

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Getting Started

  1. Navigate to Site settings under the Rostering menu

  2. Select Travel time and mileage

  3. Toggle the feature on

  4. Choose to track travel time, mileage, or both

  5. Set your reimbursement rates

  6. Define the maximum break time for which travel expenses will be covered

  7. Save your settings

Once configured, our Google integration automatically calculates travel time and distance between visits, determining reimbursement amounts for each team member.

Viewing Travel Information

To access travel data for a specific visit:

  1. Select the event

  2. Open the Team details tab

  3. View each team member's travel information alongside their check-in/out details

Note: Travel time and mileage information becomes available after a team member has clocked out of an event.

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How do I report on Travel Time and Mileage?

You can access travel expense data through the download centre:

  • Download detailed reports showing travel time and mileage for each visit

  • Weekly and monthly summary reports (coming soon) will provide totals of hours worked alongside travel expenses

Note: Travel time and mileage are only calculated between visits. This means:

  • The first visit of a team member's day will not include travel calculations

  • Regular shifts without visits are not included in calculations

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