Travel Time and Mileage for Rostering Customers
Overview
Travel time and mileage allows you to set reimbursement rates and report on expenses at an individual visit level, with weekly and monthly reporting coming soon!
Getting Started
Navigate to Site settings under the Rostering menu
Select Travel time and mileage
Toggle the feature on
Choose to track travel time, mileage, or both
Set your reimbursement rates
Define the maximum break time for which travel expenses will be covered
Save your settings
Once configured, our Google integration automatically calculates travel time and distance between visits, determining reimbursement amounts for each team member.
Viewing Travel Information
To access travel data for a specific visit:
Select the event
Open the Team details tab
View each team member's travel information alongside their check-in/out details
Note: Travel time and mileage information becomes available after a team member has clocked out of an event.
How do I report on Travel Time and Mileage?
You can access travel expense data through the download centre:
Download detailed reports showing travel time and mileage for each visit
Weekly and monthly summary reports (coming soon) will provide totals of hours worked alongside travel expenses
Note: Travel time and mileage are only calculated between visits. This means:
The first visit of a team member's day will not include travel calculations
Regular shifts without visits are not included in calculations